Board of Directors agenda: June 10-11, 2019

Official agenda of the

Florida High School Athletic Association
and Florida High School Athletic Association's Land Corporation
Board of Directors

Monday & Tuesday, June 10-11, 2019
Robert W. Hughes FHSAA Building
Gainesville, Florida

Monday, June 10, 2019

1 p.m.            Appeals meeting (Conference Center)

AGENDA

A.  CALL TO ORDER – PLEDGE OF ALLEGIANCE

B.  ROLL CALL

C.  WELCOME AND ANNOUNCEMENTS

  • Introduction of Athletic Directors and Guests

D.  ADOPTION OF AGENDA

E.  OVERVIEW OF THE APPELLATE PROCESS - Damon

F.  APPEALS

Case A – Christopher Columbus High School (Miami)  …1:00 p.m.

G.  ACADEMIC ALL-STATE AWARDS BANQUET INFORMATION

H.    ADJOURN TO COMMITTEE MEETINGS:

  • Governance - located in the Athletic Operations Conference Room
  • Finance - located in the Executive Directors Conference Room 
  • Operations - located in DWB Conference Room

Tuesday, June 11, 2019

9 a.m.            General business meeting (Conference Center)

#   #   #

A G E N D A

Florida High School Athletic Association
Florida High School Athletic Association’s Land Corporation
Board of Directors

9 a.m., Monday, April 29, 2019
Robert W. Hughes FHSAA Building 
Gainesville, Florida

A.        CALL TO ORDER – PLEDGE OF ALLEGIANCE

B         ROLL CALL

C.        WELCOME AND ANNOUNCEMENTS

  • Recognize County Athletic Directors and Guests

D.        ADOPTION OF AGENDA

E.         APPROVAL OF MINUTES OF THE BOARD OF DIRECTORS MEETINGS 

F.        ACTION ITEMS 

1.          Report of Finance Committee … Dodd

 a. Florida High School Athletic Association, Inc., (FHSAA) Financial Statements for Period Ending May 20, 2019 [See BOD Pkt. pgs. 1-5] … Waters

Regular update on fiscal status of the Association’s Combined Balance Sheet and the Operating Funds as of May 20, 2019.

RECOMMENDED ACTION: The Executive Director recommends approval of Financial Statements for period ending May 20, 2019 as submitted.

b. FHSAA Tentative Budget for 2019-20 [See BOD Pkt. pgs. 6-8] … Waters

The Board must adopt a Tentative Budget for 2019-20, which begins July 1. The final budget will be adopted in September.  Until final adoption, the Executive Director will operate within the Tentative Budget.

RECOMMENDED ACTION: The Executive Director recommends adoption of the FHSAA Tentative Budget for 2019-20, as submitted.

President will recess the general business meeting and convene the meeting of the FHSAA Land Corporation, Inc.

c. FHSAA Land Corporation, Inc., Financial Statements for Period Ending May 20, 2019 [See BOD Pkt. pgs. 9-10] … Waters

Regular update on the fiscal status of the Association’s Capital Fund (Land Corporation) as of May 20, 2019.

RECOMMENDED ACTION:   The Executive Director recommends approval of the Land Corporation Financial Statement for period ending May 20, 2019, as submitted.

d. FHSAA Land Corporation, Inc., Tentative Budget for 2019-20 [See BOD Pkt. pgs. 11-12] … Waters

The Board must adopt a Tentative Budget for 2019-20, which begins July 1, 2019. The final budget will be adopted in September. Until final adoption, the Executive Director will operate within the Tentative Budget.

RECOMMENDED ACTION:   The Executive Director recommends adoption of the Land Corporation, Inc., Tentative Budget for 2019-20, as submitted.

President will adjourn the meeting of the FHSAA Land Corporation, Inc., and reconvene the general business meeting.

2.          Report of Governance Committee … Finlayson

FHSAA Membership and Member Schools … Colasanti

a. Re-election of Continuing Member Schools to full Membership in the Association for the 2019-2020 School Year, or re-election through the 2023-24 School Year [See BOD Pkt. pgs. 13-25]

The Executive Director recommends that all schools as submitted for continuing memberships be renewed for either the 2019-20 school year if they chose to annually renew, or through the 2023-24 school year, if they chose to renew for five years.

RECOMMENDED ACTION:  The Executive Director does not recommend reelection to membership for the following high school/combination and middle/junior high schools that failed to submit a continuing membership application for 2019-20 in accordance with Bylaw 3.6.2:

  • DeSoto Middle (Arcadia);
  • Oasis Middle (Cape Coral).

RECOMMENDED ACTION:  The Executive Director wants to make aware the following high school/combination schools have already, or have indicated to the FHSAA they will be resigning from membership:

  • Community Christian (Stuart);
  • DeLaSalle Academy (Fort Myers);
  • Hollywood Christian;
  • Island Christian (Islamorada)
  • Kingdom Preparatory (Auburndale);
  • LBA Academy (Hialeah);
  • Mason Academy (Naples) – Provisional Member School;
  • Pine Castle Christian (Orlando);
  • Tampa Adventist.

RECOMMENDED ACTION:  The Executive Director wants to make aware the following high/school/combination schools withdrew their first-time membership applications after being approved to join effective for 2018-19:

  • East Hill Christian (Pensacola);
  • Youth Co-Op (Hialeah).

b. Election to the second year of provisional membership for schools who have completed their first year of the provisional period in the Association, effective with the 2019-20 school year.  [See BOD Pkt. pgs. 26-27]

RECOMMENDED ACTION:  The Executive Director recommends the following high/combination schools be considered for election to a second year of provisional membership of the FHSAA for the 2019-20 school year.  These schools have each satisfied their first-year provisional membership: 

  • The Cushman School (Miami);
  • Discovery High School (Lake Alfred);
  • Grace Leadership (Fort Lauderdale);
  • Palm Bay Preparatory Academy (Panama City);
  • Piney Grove Boys (Lauderdale Lakes); and
  • Redeemer Christian School (Ocala).

c. Election to the first year of provisional membership for schools who have completed the application period in the Association, effective with the 2019-20 school year. [See BOD Pkt. pgs. 28-29]

RECOMMENDED ACTION:  The Executive Director recommends that the following high/combination schools be considered for election to a first year of provisional membership of the FHSAA for the 2019-20 school year. These schools have each satisfied their application period of membership:  

  • First Baptist (Bunnell);
  • First Baptist (Jacksonville);
  • Franklin Academy (Pembroke Pines).

d. Determination of admission into the application period/provisional membership for those schools that have applied for first-time membership in the Association effective with the 2019-20 school year. [See BOD Pkt. pgs. 30-31]

RECOMMENDED ACTION:  The Executive Director recommends that the following high/combination schools be accepted as application period members of the FHSAA for the 2019-20 school year:

  • Downtown Doral Upper Charter School;
  • East Hill Christian School (Pensacola);
  • Mater Academy Cutler Bay;
  • Mater Academy Preparatory High School (Kissimmee);
  • Pineapple Cove Classical Academy (Palm Bay);
  • Sports Leadership and Management (Tampa);
  • Sports Leadership and Management (West Palm Beach);
  • The Classical Academy of Sarasota;
  • True North Classical Academy (Miami).

RECOMMENDED ACTION:  The Executive Director recommends that the following high/combination schools be conditionally accepted as application period members of the FHSAA for the 2019-20 school year, provided they satisfactorily submit additionally requested information prior to the arranged deadline: 

  • Sports Leadership and Management (Boca Raton).

RECOMMENDED ACTION:  The Executive Director recommends that the following high/combination school be accepted as a full member of the FHSAA for the 2019-20 school year per the exemptions provided in Bylaws 3.4.1.1.4 and 3.4.1.2.4:

  • Parrish Community High School.

RECOMMENDED ACTION:  The Executive Director recommends that the following middle/junior high school be accepted as a full member of the FHSAA for the 2019-20 school year:

  • Babcock Neighborhood School (Badcock Ranch);
  • Imagine School at South Vero (Vero Beach);
  • Palm Bay Academy Middle School;
  • Sebastian Charter Junior High School.

RECOMMENDED ACTION:  The Executive Director recommends that the following high/combination schools be denied application period membership for the 2019-20 school year:

  • Club Med Academies (Port St. Lucie);
  • Elevation Preparatory Academy (Sarasota);
  • Grace Preparatory Institute (Miami);
  • Grand Academy (Lake Wales);
  • Grant Career and Technical Education Center (Winter Haven);
  • Pathways School (Orlando).

For Informational Purposes Only* [See BOD Pkt. pgs. 32-33]

  • There are currently no schools that will be completing the provisional period of membership.
  • Mason Academy (Naples) has elected to not renew their membership.

FHSAA Proposed Policy changes … Tomyn 

The Board of Directors tabled three (3) policies during its April 2019 meeting (Policies 4, 19 and 31). In addition to these policies, staff will address three (3) additional policies that need editorial or substantive changes to improve the administration of interscholastic athletics at our member school (Policies 10, 12 and 30). [See BOD Pkt. pgs. 34-46] 

e. Proposed Policy 4 changes.

RECOMMENDED ACTION:  The Executive Director recommends adoption of proposed Policy 4 changes as presented.

f. Proposed Policy 10 changes.

RECOMMENDED ACTION:  The Executive Director recommends adoption of proposed Policy 10 changes as presented.

g. Proposed Policy 12 changes.

RECOMMENDED ACTION:  The Executive Director recommends adoption of proposed Policy 12 changes as presented.

h. Proposed Policy 19 changes.

RECOMMENDED ACTION:  The Executive Director recommends adoption of proposed Policy 19 changes as presented.

i. Proposed Policy 30 changes.

RECOMMENDED ACTION:  The Executive Director recommends adoption of proposed Policy 30 changes as presented.

j. Proposed Policy 31 changes.

RECOMMENDED ACTION:  The Executive Director recommends adoption of proposed Policy 31 changes as presented.

3.          Report of Operations Committee … Otero

Proposed recommendation to add a Class to Boys and Girls Weightlifting [See BOD Pkt. pg. 47]

RECOMMENDED ACTION:  The Executive Director is not recommending approval of adding a classification to weightlifting, as it has not been thoroughly vetted or approved by the sport specific committee and the Athletic Director’s Advisory Committee.

4.           FHSAA 2019-20 School Year Meeting Dates for Board of Directors, PLAC, Sectional Appeals Committees, and the 23rd Representative Assembly [See BOD Pkt. pgs. 48-50] … Tomyn/Damon

RECOMMENDED ACTION:  The Executive Director recommends approval of the FHSAA 2019-20 School Year Meeting Dates for Board of Directors, PLAC, Sectional Appeals Committees, and the 23rd Representative Assembly as submitted.

5.           Florida School Boards Association (FSBA) reappointments [BOD Pkt. pgs. 51-53]Tomyn/Damon]

RECOMMENDED ACTION:  The Executive Director recommends ratification of the following FSBA reappointments for a second term to the Representative Assembly effective July 1, 2019 through June 30, 2021.

  • Sec. 1 – Shirley Owens, Holmes County, Graceville;
  • Sec. 3 – Jan Shoop, Highlands County, Sebring.     

6.         Ratification of 2019 Governance Elections [See BOD Pkt. pgs. 54-56] … Tomyn/Damon

a. FHSAA Board of Directors

RECOMMENDED ACTION:  The Executive Director recommends ratification of The re-election to the Board of Directors, effective July 1, 2019 through June 30, 2022 as submitted:

  • Lauren Otero, A.D., H.B. Plant High School (Tampa), Sec.3 Public Representative, 2nd term.

b. Sectional Appeals Committees

RECOMMENDED ACTION:  The Executive Director recommends ratification of the following members elected to the Sectional Appeals Committees for three-year terms beginning July 1, 2019, through June 30, 2022:

  • Private School Seats - Sec. 1: Traci Livingston, A.D., St. John’s Country Day (Orange Park); Sec. 2: Allison Forsyth, A.D., Ocala Christian; Sec. 3: Mark Butler, A.D., Cambridge Christian (Tampa) and
  • Public School SeatSec. 4: Al Guzzo, A.D., Flanagan (Pembroke Pines).

c. Representative Assembly 

RECOMMENDED ACTION:  The Executive Director recommends ratification of the following members elected to the Representative Assembly for two-year terms beginning July 1, 2019, through June 30, 2021:

  • Public School Seats: Athletic Directors: Div. 6: Cindy Boulware, Gainesville High School; Div. 8: John Sgromolo, Ridgeview High School (Orange Park); Div. 10; Donnie Tucker, Forest High School (Ocala);Div. 12; Kristin Peeples, Nature Coast High School (Brooksville); Div. 16: Steven McHale, Dr. Phillips High School (Orlando); Div. 20: Danielle LaPoint, Manatee High School (Bradenton); Div. 24: Steve Ripley, Centennial High School (Port St. Lucie); Div. 28: Jermaine Hollis, Western High School (Davie); Div. 32: Kevin Whelan, Coral Reef High School (Miami).   
  • Private School Seats: Athletic Directors: Div. 3 & 4: Jake von Scherrer, Maclay High School (Tallahassee); Div. 7 & 8: Matt Morris, The Bolles School (Jacksonville); Div. 19 & 20: Chris Lavoie, Tampa Prep; Div. 27 & 28: Jeff Johnson, Pine Crest High School (Fort Lauderdale); Div. 31 & 32: Ernest Robertson, Palmer Trinity High School (Palmetto Bay).
  • Middle School Seats:  Athletic Directors: Sec. 1: Janet Rowe, Oakleaf Junior High School (Orange Park); Sec. 3: Erin Perman, Yearling Middle School (Okeechobee).
  • Charter School Seats: Athletic Directors: Sec. 1: Brandon Highsmith, River City Science Academy (Jacksonville); Sec. 3: Ryan Weston, Somerset College Prep (Port St. Lucie).

7.         Executive Director’s Performance Assessment [See BOD Pkt. pgs. 57-59] … Ireland

8.         Nomination/Election of President-Elect for 2019 – 2020 School Year … President

H.        DISCUSSION ITEMS

I.        REPORT OF LEGAL COUNSEL

J.         REPORT OF EXECUTIVE DIRECTOR        

K.        REPORT OF PRESIDENT

L.        BOARD OF DIRECTORS' COMMENTS/REQUESTS

M.       PRESENTATION (Recognize President)

N.       CHANGE OF PRESIDENT (There are no scheduled meetings for the remainder of the school year – President turns the gavel over to the President-Elect -- effective July 1)

  • Board Committee Assignment Preferences for 2019 – 2020 SY to be submitted to President-Elect.

O.       ADJOURNMENT