Board of Directors agenda: April 28-29, 2019

Official agenda of the

Florida High School Athletic Association
and Florida High School Athletic Association's Land Corporation
Board of Directors

Sunday & Monday, April 28-29, 2019
Robert W. Hughes FHSAA Building
Gainesville, Florida

Sunday, April 28, 2019

1 p.m.            Appeals meeting (Conference Center)

AGENDA

A.  CALL TO ORDER – PLEDGE OF ALLEGIANCE

B.  ROLL CALL

C.  WELCOME AND ANNOUNCEMENTS

  • Introduction of Athletic Directors and Guests

D.  ADOPTION OF AGENDA

E.  ACTION ITEM

  • FHSAA Board of Directors – Ratification of appointment by the Commissioner of Education [See BOD Pkt. pgs. 1-2]Tomyn

RECOMMENDED ACTION: The Executive Director recommends ratification of the Commissioner of Education’s appointment to the Board of Directors: Mr. Jacob Oliva, Florida Department of Education’s Chancellor of K-12 Public Schools, to serve as the Comissioner’s designee effective immediately.

F.  APPEALS

Case A – Gaither High School (Tampa) …1:00 p.m.

Case B – Yulee High School … 1:30 p.m.

G.  POLICY PROPOSAL REVIEW SESSION

H.    ADJOURN TO COMMITTEE MEETINGS:

  • Governance - located in the Athletic Operations Conference Room
  • Finance - located in the Executive Directors Conference Room 
  • Operations - located in DWB Conference Room

Monday, April 29, 2019

9 a.m.            General business meeting (Conference Center)

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A G E N D A

Florida High School Athletic Association
Florida High School Athletic Association’s Land Corporation
Board of Directors

9 a.m., Monday, April 29, 2019
Robert W. Hughes FHSAA Building 
Gainesville, Florida

A.        CALL TO ORDER – PLEDGE OF ALLEGIANCE

B         ROLL CALL

C.        WELCOME AND ANNOUNCEMENTS

  • Recognition of Member School Personnel and Guests

D.        ADOPTION OF AGENDA

E.         APPROVAL OF MINUTES OF THE BOARD OF DIRECTORS MEETINGS 

F.        ACTION ITEMS 

1.          Report of Finance Committee … Dodd

 a. FHSAA Financial Statements as of March 31, 2019 [See BOD Pkt. pgs. 3-7] … Waters

Regular update on fiscal status of the Association’s combined balance sheet and the Operating Fund as of the 3rd quarter of fiscal year 2018-19.

RECOMMENDED ACTION: The Executive Director recommends approval of the FHSAA Financial Statements as of March 31, 2019, as presented.

President will recess the general business meeting and convene the meeting of the FHSAA Land Corporation, Inc.

b. FHSAA Land Corporation Financial Statements for Period Ending March 31, 2019 [See BOD Pkt. pgs. 8-9] … Waters

Regular update on fiscal status of the Association’s Capital Fund as of the 3rd quarter of fiscal year 2018-19

RECOMMENDED ACTION:   The Executive Director recommends approval of the FHSAA Land Corporation financial statements for the period ending March 31, 2019.

President will adjourn the meeting of the FHSAA Land Corporation, Inc., and reconvene the general business meeting.

2.          Report of Governance Committee … Finlayson

Proposed Policy Changes [See BOD Pkt. pgs. 10-69] … Damon/Stark

Staff has determined that a number of policies need editorial changes to clarify and update language to match current practice, as well as substantive changes that clarify and/or add new language to improve the administration of interscholastic athletics at our member schools.

RECOMMENDED ACTION:  The Executive Director recommends adoption of the proposed policy changes as presented.

3.          Report of Operations Committee … Otero

There are no action items currently.

G        DISCUSSION ITEMS

1. Proposed FHSAA 2019-20 Meeting Dates of Board of Directors, PLAC, Sectional Appeals Committees, and 23rd Representative Assembly [See BOD Pkt. pgs. 70-72] ... Tomyn/Damon

2. Executive Director’s Evaluation Instrument—Procedures and Timelines [See BOD Pkt. pgs. 73-76] … Ireland

H        REPORT OF LEGAL COUNSEL

I.         REPORT OF EXECUTIVE DIRECTOR        

J.        REPORT OF PRESIDENT

K.        BOARD OF DIRECTORS' COMMENTS/REQUESTS

L.        INFORMATION ITEMS

The following item(s) provided for information only and inclusion in official minutes of the Board:

  • IRS Form 990 for 2017 … [See BOD Pkt. pgs. 77-111]
  • IRS Form 990 Land Corp. for 2017 … [See BOD Pkt. pgs. 112-138]
  • Academic All-State Awards Banquet - Reservation Form [Please return by Monday, May 6, 2019]

M.       ADJOURNMENT  

Meetings Scheduled for the Board of Directors:

  • Annual Board Meeting June 10 -11, 2019
  • Academic All-State Banquet June 10, 2019