Board of Directors agenda: April 29-30, 2018

Official agenda of the

Florida High School Athletic Association
and Florida High School Athletic Association's Land Corporation
Board of Directors

Sunday & Monday, April 29-30, 2018
Robert W. Hughes FHSAA Building
Gainesville, Florida

Sunday, April 29, 2018

1 p.m.            Appeals meeting (Conference Center)

AGENDA

A.  CALL TO ORDER – PLEDGE OF ALLEGIANCE

B.  ROLL CALL

C.  WELCOME AND ANNOUNCEMENTS

  • Introduction of Athletic Directors and Guests

D.  ADOPTION OF AGENDA

E   ADJOURN TO COMMITTEE MEETINGS:

  • Governance - located in the Athletic Operations Conference Room
  • Finance - located in the Executive Directors Conference Room 
  • Operations - located in DWB Conference Room

5:45 p.m.       FHSAA Hall of Fame Reception

6:30 p.m.      2017 FHSAA Hall of Fame Banquet and Induction Ceremony (Hilton University of Florida)

Monday, April 30, 2018

9 a.m.            General business meeting (Conference Center)

#   #   #

A G E N D A

Florida High School Athletic Association
Florida High School Athletic Association’s Land Corporation
Board of Directors

9 a.m., Monday, April 30, 2018
Robert W. Hughes FHSAA Building 
Gainesville, Florida

A.        CALL TO ORDER – PLEDGE OF ALLEGIANCE

B         ROLL CALL

C.        WELCOME AND ANNOUNCEMENTS

·         Recognition of Member School Personnel and Guests

D.        ADOPTION OF AGENDA

E.         APPROVAL OF MINUTES OF THE BOARD OF DIRECTORS MEETINGS 

F.        ACTION ITEMS 

            1.        Report of Finance Committee … Bass

a.     FHSAA Financial Records [See BOD Pkt. pgs. 1-5]Robertson

Regular update on the fiscal status of the Association’s combined balance sheet and the Operating Fund as of March 31, 2018.

RECOMMENDED ACTION:     The Executive Director recommends approval of the Association’s combined balance sheet and the Operating Fund as of March 31, 2018 as presented.

President will recess the general business meeting and convene the meeting of the FHSAA Land Corporation, Inc.

        b.  2017-18 Budget Amendment #3 – Land Corporation  [See BOD Pkt. pgs. 6-7]Robertson

Budget expenditures moved from various areas into Dues/Fee/Taxes to cover new Fire District Fee. 

RECOMMENDED ACTION:     The Executive Director recommends approval of Budget Amendment #3 – Land Corporation, Inc. as presented.

                     c.  FHSAA Land Corporation Financial Statements for Period Ending March 31, 2018  [See BOD Pkt. pgs. 8-9] … Robertson

             RECOMMENDED ACTION:     The Executive Director recommends approval of the Association’s Land Corporation Capital Fund as of March 31, 2018.

President will adjourn the meeting of the FHSAA Land Corporation, Inc., and reconvene the general business meeting.

            2.         Report of Governance Committee … Johns

                                                         A number of policies need editorial changes to clarify and bring current language in conformity with practiced language, as well as substantive changes that clarify language and changes in current language to improve the administration of interscholastic athletics in our member schools in light of legislative implementation.

                                    RECOMMENDED ACTION:     The Executive Director recommends adoption of all proposed policies as presented.

            3.         Report of Operations Committee … Sennett

                                                         The Athletic Directors Advisory Committee discussed this item at length and determined that because current NFHS rule currently states overtime shall be two (2) ten (10) minute periods, FHSAA soccer rules should reflect what is written in the NFHS rules book as it pertains to overtime procedures.

                                    RECOMMENDED ACTION:     The Executive Director recommends approval of the change for soccer overtime from golden goal to two (2) ten (10) minute overtimes.

            4.         Commissioner of Education re-appointments to the FHSAA Board of Directors [See BOD Pkt. pgs. 100-102] … Tomyn

                                    RECOMMENDED ACTION:     The Executive Director recommends ratification of the Commissioner of Education re-appointments of: Dr. Randy McDaniel as the citizen-at-large, representing Administrative Sections 1 and 2 and Mrs. Yvette McKinney as the citizen-at-large, representing Administrative Sections 3 and 4.  Both re-appointments will be for three (3) year terms beginning July 1, 2018.

            5.         Florida School Board Association re-appointment to the FHSAA Board of Directors [See BOD Pkt. pgs. 103-104] … Tomyn

                                    RECOMMENDED ACTION:     The Executive Director recommends ratification of the Florida School Board Association re-appointment of Mr. Douglas Dodd representing administrative sections1 and 2 for a three (3) year term beginning July 1, 2018.

G.       DISCUSSION ITEMS

            1.    FHSAA and FHSAA Land Corporation, Inc. Annual Audit for the Fiscal Year 2016-17 [See BOD Pkt. pgs. 105-128]Robertson

            2.   Proposed FHSAA 2018-2019 School Year Meeting Dates – Board of Directors, PLAC, Sectional Appeals Committees and Representative Assembly [See BOD Pkt. pgs. 129-131]Tomyn

            3.   Executive Director’s Evaluation Instrument, Procedures and Timeline [See BOD Pkt. pgs. 132-135] … Ireland

H.         REPORT OF LEGAL COUNSEL

I.          REPORT OF EXECUTIVE DIRECTOR        

J.          REPORT OF PRESIDENT

K.         BOARD OF DIRECTORS' COMMENTS/REQUESTS

L.         INFORMATION ITEMS

The following item(s) provided for information only and inclusion in official minutes of the Board:

M.        ADJOURNMENT  

 Last Meeting Scheduled for the Board of Directors:

  • Board Meeting June 11-12, 2018 (Academic All-State Banquet 6-11-18)