Board of Directors agenda: November 12-13, 2017

Official agenda of the

Florida High School Athletic Association
and Florida High School Athletic Association's Land Corporation
Board of Directors

Sunday & Monday, November 12-13, 2017
Robert W. Hughes FHSAA Building
Gainesville, Florida

SCHEDULE OF EVENTS

Sunday, November 12, 2017

A.  CALL TO ORDER – PLEDGE OF ALLEGIANCE

B.  ROLL CALL

C.  WELCOME AND ANNOUNCEMENTS

  • Introduction of Athletic Directors and Guests

D.  ADOPTION OF AGENDA

E  Presentation

  • Recognize departing Board Member Ken Otero

F.  ACTION ITEMS

1.  Vacancy Appointment to the FHSAA Board of Directors [See BOD Pkt. Pgs. 1-2] .. Tomyn                                                                                 

     RECOMMENDED ACTION:    The Executive Director recommends the following

           appointment of Mr. Douglas Dodd to the FHSAA Board of   

           Directors, effective immediately.  This change will fill the

           seat vacated by Mrs. Linda Moultrie.

          2.  Vacancy Appointments to the Public Liaison Advisory Committee (PLAC) [See BOD Pkt. Pgs. 3-4] .. Tomyn

               RECOMMENDED ACTION:    The Executive Director recommends the ratification of

                                                                 the appointments of Jake Raburn and Al Summers to the

                                                                  Public Liaison Advisory Committee effective immediately.

          3.  PLAC - Ratification of Membership for 2017-18 School Year [See BOD Pkt. Pgs. 5-6] .. Tomyn

               RECOMMENDED ACTION     The Executive Director recommends the ratification of the

                                                                 PLAC membership for 2017-18 as submitted.

G.  OVERVIEW OF THE APPELLATE PROCESS - Damon

H.  APPEALS

  •           Jones High School

I.  ADJOURN TO COMMITTEE MEETINGS:

Monday, November 13, 2017

9 a.m.            General business meeting (Conference Center)

#   #   #

A G E N D A

Florida High School Athletic Association
Florida High School Athletic Association’s Land Corporation
Board of Directors

9 a.m., Monday, November 13, 2017
Robert W. Hughes FHSAA Building 
Gainesville, Florida

A.        CALL TO ORDER – PLEDGE OF ALLEGIANCE

B         ROLL CALL

C.        WELCOME AND ANNOUNCEMENTS

·         Recognition of Member School Personnel and Guests

·        Introduction of new staff members

D.        ADOPTION OF AGENDA

E.         APPROVAL OF MINUTES OF THE BOARD OF DIRECTORS MEETINGS

            June 12-13, 2017 and BOD APPEALS MEETING September 24, 2017 [See Item E]

F.         RECOGNITION

·        Ken Otero … Tomyn

G.        ACTION ITEMS 

            1.         Public Liaison Advisory Committee (PLAC) Annual Report for the 2016-17 School Year [See BOD Pkt. Pgs. 7-11] … Niblett/Faulk

                        RECOMMENDED ACTION:  The Executive Director recommends acceptance of the

PLAC Annual Report for the 2016-17 school year for

submission to the education committees of the Florida

                                                                       House of Representatives, the Senate and the

Commissioner of Education.

            2.         Paragon Agreements – 2017 Geico State Champions—Football [See BOD Pkt. pgs. 12-27] …Tomyn

            RECOMMENDED ACTION:  The Executive Director recommends Paragon Marketing Group

                                                           agreements as presented, allowing the football season to be

                                                           lengthened and any other necessary waivers granted for any

                                                           member school who qualifies for their annual football bowl series

                                                           taking place December 22-23, 2017.

           3.        Paragon Agreements – 2018 Dick’s Nationals—Basketball [See BOD Pkt. pgs. 28-42] …Tomyn

                      RECOMMENDED ACTION:  The Executive Director recommends approval of Paragon Marketing

                                                                     Group agreements as presented, allowing up to two boys’ and

                                                                     two girls’ Basketball teams from Florida, if they qualify, to have

                                                                     their school’s basketball Season lengthened and any

                                                                     other necessary waivers in order to participate in a

                                                                     nationally televised tournament March 29-31, 2018.

            4.         Report of Finance Committee … Bass

                        a.  Annual Financial Report for FHSAA, Inc. for Fiscal Year 2016-17

                            [See BOD Pkt. pgs. 43-60] … Robertson

    The Annual Financial Report consists of the combined balance sheet for

    FHSAA, Inc., and FHSAA Land Corporation, Inc., and accompanying

    revenue and expense details as well as supplementary information for the

    General Fund for the fiscal year 2016-17, ending on June 30, 2017.

    RECOMMENDED ACTION:     The Executive Director recommends approval of

       the Annual Financial Report for fiscal year 2016-17, ending on

       June 30, 2017, as presented.

                        b.  Budget for fiscal year 2017-18 for FHSAA, Inc. [See BOD Pkt. pgs. 61-68] … Robertson

                             The Board adopted a Tentative Budget in June, and the Final Budget for the

                             FHSAA, Inc. for the 2017-18 fiscal year is provided.

                              RECOMMENDED ACTION:    The Executive Director recommends approval of

                                                                                the Final Budget for Fiscal Year 2017-18 as presented.

                        c.  FHSAA financial statements for September 30, 2017 [See BOD Pkt. pgs. 69-73] … Robertson

This is the regular update on the fiscal status of the Associations combined balance sheet and the Operation Fund as of the first quarter of the fiscal year 2017-18.

                              RECOMMENDED ACTION:    The Executive Director recommends approval of the financial statements as presented.

President will recess the general business meeting and convene the meeting of the FHSAA Land Corporation, Inc.

                        d.  Annual Financial Report for FHSAA, Land Corporation, Inc. for Fiscal Year 2016-17

                             [See BOD Pkt. pgs. 74-77] … Robertson

                             The Annual Financial Report including revenue and expense details for the

     Capital Fund for Fiscal Year 2016-17, ending June 30, 2017, is provided.

     RECOMMENDED ACTION:      The Executive Director recommends approval of the

                                                                                Annual Financial Report for the FHSAA Land

                                                                                Corporation, Inc., as presented.

                        e.  FHSAA Land Corporation, Inc., Final Budget for Fiscal Year 2017-18 [See BOD Pkt. pgs. 78-80] … Robertson

                The Board adopted a Tentative Budget in June, and the Final Budget for the

    FHSAA Land Corporation, Inc., (Capital Fund) for 2017-18 fiscal year is

    provided.

    RECOMMENDED ACTION:      The Executive Director recommends approval of the

                                                       FHSAA Land Corporation, Inc., Final Budget for

                                                       Fiscal   Year 2017-18 as presented.            

                        f.  FHSAA Land Corporation, Inc., financial statements for September 30, 2017 [See BOD Pkt. pgs. 81-82] … Robertson

This is the regular update on the fiscal status of the Associations Capital Fund as of the first quarter of the fiscal year 2017-18.

    RECOMMENDED ACTION:      The Executive Director recommends approval of the financial statements as presented.

President will adjourn the meeting of the FHSAA Land Corporation, Inc., and reconvene the general business meeting.

            5.         Report of Governance Committee … Johns

                       a.  Appointments to the 2017 Representative Assembly [See BOD Pkt. pg. 83-84] … Colby

                             RECOMMENDED ACTION:     The Executive Director recommends the appointments for the specified terms for each of the following individuals.

  • PUBLIC SCHOOLS:
    • Division 15 - Jennifer Darty, AD Oviedo High School for 1 year.
    • Division 24 – Jill Willette, AD, Fort Pierce Westwood High School for 2 years.
    • Division 25 – Kelli Erianne, AD, Suncoast High School (Riviera Beach) for 1 year.
    • Division 26 – Pam Romero, Athletic Director, Park Vista High School (Lake Worth) for 2 years.
    • Division 28 – Jermaine Hollis, Athletic Director, Western High School (Davie) for 2 years.
  • PRIVATE SCHOOL:
    • Divisions 21-22 – Stuart Weiss, Athletic Director, All Saints’ Academy (Winter Haven) for 1 year.
  • MIDDLE SCHOOLS:
    • Section 1 – Janet Rowe, Athletic Director, Oakleaf Middle School for 2 years.
    • Section 3 – Mia Johnson, Athletic Director, Sebastian River Middle School for 2 years.

                          b.  Vacancy appointments to the Sectional Appeals Committee

                              [See BOD Pkt. pgs. 85-86] … Damon

                              RECOMMENDED ACTION:     The Executive Director recommends the following

                                                                                appointments to the Sectional Appeals Committees

                                                                                effective immediately:

  • Sec. 1 – Rocky Hanna, Superintendent, Leon County School District to finish Steven Benton, Jackson County, term (2018);
  • Sec. 1 – Pakethia McDaniels, AD, Ribault High School to finish Chip McLeod’s term (2018); and
  • Sec. 2 – Cheryl Shivel, AD, Astronaut High School to finish Valerie Miyares term (2018).

            6.         Report of Operations Committee … Sennett

G.        REPORT OF LEGAL COUNSEL

H.        REPORT OF EXECUTIVE DIRECTOR        

I.          REPORT OF PRESIDENT

J.         BOARD OF DIRECTORS COMMENTS/REQUESTS

K.        INFORMATION ITEMS

·    Audit Engagement Letter for fiscal year 2016-17 [See BOD Pkt. pgs. 87-95]

·    Results of 2017 Representative Assembly [See BOD Pkt. pgs. 96-101]

·    Next Board meeting will be held on January 28-29, 2018.

L.         ADJOURNMENT  

M.        Appeals Hearing

1.     Student-Athlete Case – Hebrew Academy

N.        Board of Directors Group & Individual Photos