Official Agenda of the
Florida High School Athletic Association
and Florida High School Athletic Association's Land Corporation
Board of Directors
September 27-28, 2009
FHSAA Robert W. Hughes Building
1801 NW 80th Boulevard
Gainesville, Florida
S C H E D U L E OF E V E N T S
Sunday, September 27, 2009
11:00 a.m. Sunday Devotional
12:00 p.m. Appellate Hearings (Dorothy Brunson Conference Room)
*3:00 p.m. Executive Session (Dorothy Brunson Conference Room)
*The purpose for the Executive Session is to discuss legal strategy in three separate sessions.:
- Executive Session 1 - Cook vs. FHSAA
- Executive Session 2 - Hatchett vs. FHSAA
- Executive Session 3 - Youth Sports Marketing, LLC (YSM) vs. FHSAA
* The following people will be in attendance for all three sessions:
- FHSAA Board of Directors members: Carlos Artime, James Colzie, Patricia Cooper, Darrell Don, Joel Furnari, Eric Hinson, Link Jarrett, Bill Johnson, Mark Marsala, Keith Summers, Steven Teuber, Johnny Thornton, Russell Wambles, Bob West, Tim Wilder, and Greg Zornes
- FHSAA Executive Director Roger Dearing
- FHSAA Attorney Leonard Ireland from Clayton-Johnston, P.A.
- Designated court reporter (VanLandingham, Durscher & VanLandingham)
* The Executive Sessions will last approximately two hours.
6:00 p.m. Committee Meetings (Breakout Rooms) and Board Member Photos
a. Finance Committee
b. Governance Committee
c. Operations Committee
7:00 p.m. Board/Staff Dinner
Monday, September 28, 2009
9:00 a.m. General Business Meeting (Dorothy Brunson Conference Room)
New Board Member Orientation following Adjournment of the Board of Directors Meeting
*(No earlier than 3:00 p.m., immediately following Appellate Hearings)
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Sunday, September 27, 2009
A. CALL TO ORDER – PLEDGE OF ALLEGIANCE
B. WELCOME AND ANNOUNCEMENTS
C. ADOPTION OF AGENDA
D. RATIFY APPOINTMENT TO BOARD OF DIRECTORS – Ratify the Commissioner of Education appointment of Mr. Link Jarrett as the Department of Education’s liaison to the FHSAA Board of Directors, effective immediately. This change will fill the seat vacated by Ms. Pam Stewart/Mr. John Newman.
E. OVERVIEW OF THE APPELLATE PROCESS
F. APPEALS
1. Student-Athlete Case A, Westwood Christian School (Miami) (12:00 p.m.) WITHDRAWN
2. Student-Athlete Case B, Miami Beach Sr. High School (Miami Beach) (12:20 p.m.)
3. Student-Athlete Case C, North Broward Prep School (Coconut Creek) (12:40 p.m.)
4. Student-Athlete Case D, North Broward Prep School (Coconut Creek) (1:00 p.m.)
5. Student-Athlete Case E, St. Edward’s School (Vero Beach) (1:20 p.m.) WITHDRAWN
6. Student-Athlete Case F, St. Edward’s School (Vero Beach) (1:40 p.m.) WITHDRAWN
7. Student-Athlete Case G, St. Edward’s School (Vero Beach) (2:00 p.m.) WITHDRAWN
8. Student-Athlete Case H, Yulee High School (Yulee) (2:20 p.m.) - Time changed to 1:20 p.m.
9. Student-Athlete Case I, Vanguard High School (Ocala) (2:40 p.m.) - Time changed to 1:40 p.m.
10. Trinity Christian Academy Case J, (Lake Worth) (3:00 p.m.) RESCHEDULED
G. ADJOURNMENT
Monday, September 28, 2009
9 a.m. General business meeting (Conference Center)
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A G E N D A
Florida High School Athletic Association
Florida High School Athletic Association’s Land Corporation
Board of Directors
9 a.m., Monday, September 28, 2009
Robert W. Hughes FHSAA Building
Gainesville, Florida
A. CALL TO ORDER – PLEDGE OF ALLEGIANCE
B. WELCOME AND ANNOUNCEMENTS
C. ADOPTION OF AGENDA
D. APPROVAL OF MINUTES OF JUNE 4-5, 2009, BOARD OF DIRECTORS MEETING AND SPECIAL BOARD OF DIRECTORS MEETING JULY 15, 2009 [Supplement A & Supplement B, respectively]
E. ACTION ITEMS/COMMITTEE REPORTS
1. Report of the Public Liaison Advisory Committee (PLAC) for the 2008-09 School Year [Supplement C]
2. Appointments to the PLAC [Supplement D]
3. Appointment to the Representative Assembly [Supplement E]
Appointment of Mr. Daniel G. Sims, principal of Cottondale High School, to fill the
Representative Assembly Public School Seat in Division 3 of Section 1 vacated by Mr. Randy Ward.
4. Report of Finance Committee
a. FHSAA Financial Statements for Fiscal Year Ending June 30, 2009 [Supplement F]
b. FHSAA Final Budget for the 2009-2010 Fiscal Year [Supplement G]
c. FHSAA Land Corporation, Inc., Financial Statements for Period Ending
June 30, 2009 [Supplement H]
d. FHSAA Land Corporation, Inc., Final Budget for the 2009-2010 Fiscal Year [Supplement I]
e. Change in Employee Benefit Policy #5 – Paid Time Off (PTO) [Supplement J]
A proposed change in policy will provide a 401A Plan (tax shelter) for the purpose of paying accumulated PTO benefits and also proposes a change in the vesting schedule for employees.
5. Report of Governance Committee
a. National Center for Sports Safety PREPARE Course [Supplement K]
The PREPARE course is an approved sports safety course to be used in conjunction with school district in-service coaching certification classes. The approval of a sports safety course by the FHSAA Board of Directors is mandated in F.S. 1012.55.
b. Bylaw 9.2.4 – Participation in Non-School Athletic Activities Affiliated with a School (For endorsement to Representative Assembly) [Supplement L]
Current bylaw prohibits a student who has participated in any non-school athletic activities affiliated with a school and subsequently enrolling in that school from participating in any sport at the school within one calendar year in which the student enrolled.
It is recommended that the language “to participate in the sport” be endorsed for submission to the Representative Assembly in January 2010. Bylaw effective July 1, 2010.
c. Policy 36.7.1 – Certification of Compliance Form “Recruiting Policy” [Supplement M]
Modification of Policy 36 is requested to allow FHSAA staff to receive certification or verification of school’s representative(s) compliance through various methods, as presented.
d. Bylaw 9.5.2 – Middle School Student has 1-Year Limit of Eligibility in Each Grade [Supplement N]
Current bylaws allow middle school students to participate only one year in grades 6, 7, and 8. Students who have been retained in a grade may participate in that grade during his/her second year, provided the student has not participated while in the grade during the previous year.
It is recommended that language stating, “A student who repeats grade 6, 7 or 8 is ineligible to participate during the year of repeating the grade.” be endorsed for submission to the Representative Assembly in January 2010. Bylaw effective July 1, 2010.
6. Report of Operations Committee
a. Policy Revision – Baseball Manual 205.03(3)(d) -- Baseball Region Finals – Best 2 out of 3 Games Format
(Best of three Baseball Regional Finals Financial Summary [Supplement O, Suppliment P, Suppliment Q])
(1) The two-year experiment for the best 2 out of 3 games format for the baseball region finals ended after the 2009 season [Supplement O]
It is recommended to continue with the best 2 games out of 3 format for the baseball region finals.
(2) The format for the best 2 out of 3 games for the baseball region finals for the past two years had two games on Friday and one game, if necessary, on Saturday [Supplement P]
It is recommended to change the format of the best 2 out of 3 baseball region finals. If the visiting school is less than 60 miles away, game 1 will be played Friday at 7 p.m., game 2 will be played on Saturday at 4 p.m., and game 3, if necessary, will be played 60 minutes following game 2. If the visiting school is more than 60 miles away, game one will be played Friday at 4 p.m., game 2 will be played 60 minutes following game 1, and game 3, if necessary, will be played on Saturday. Exception – The visiting school can request to play the 1 game on Friday night and 2 games on Saturday if the school is more than 90 miles away.
(3) The two-year experiment for the best 2 out of 3 games format for the baseball region finals ended after the 2009 season [Supplement Q]
It is recommended to change the current bracket format to allow the district champions to play the district runner-ups in the region finals.
b. Policy Revision – Track and Field manual 207.03(3)(a) -- Field Event Seeding Reversal for all State Series [Supplement R]
It is recommended that the order of seeds to state be reversed. Preliminaries will be conducted in the Long Jump, Triple Jump, Discus Throw, and Shot Put. Contestants in these events will be seeded worst to best according to their seed entry.
c. New Policy – Track and Field Manual 105.03 -- FHSAA Adaptive Track and Field Division [Supplement S]
It is recommended that a Girls and Boys Adapted Division be added to each FHSAA Track and Field classification. This will allow eligible students to participate in the state Series without changing the existing scoring protocol and procedures.
d. Revision of FHSAA Policy 6.16.1.1, First Practice -- Tennis Season Starting Date [Supplement T]
It is recommended that tennis practice begin 1 week earlier in January. Tennis season would begin the same week as baseball and 1 week later than softball (other spring team sports).
e. New Policy – Competitive Cheerleading Manual -- Qualifying Regionals for Competitive Cheerleading [Supplement U]
It is recommended that FHSAA host Region/Section Competitions as qualifiers for the State Championships.
f. New Policy – Competitive Cheerleading Manual -- Divisions for Competitive Cheerleading [Supplement V]
It is recommended that FHSAA create divisions based on school enrollment. However, the school will have the option to compete as tumbling squad, a non-tumbling squad or a co-ed squad.
g. Policy Revision – Softball Manual 205.04 -- Softball State Final Format [Supplement W]
Recommendation amended by SAC (2009): Condense the FHSAA softball finals to a 4-day format (Wednesday – Saturday) instead of the current 6-day format, advancing 8 teams to the softball finals using single elimination and eliminating the Region Final.
7. Consideration of Potential Settlement – Cook v. FHSAA
All materials will be distributed and discussed in Executive Session and is not for public distribution.
F. DISCUSSION/INFORMATION/PRESENTATION ITEMS
1. Discussion – Officials and the Difference in Charges for Mileage Made to Public and Private Schools [Supplement X]
2. Discussion – Compliance Seminar Review [Supplement Y]
3. Discussion – Approved Non-member Schools [Supplement Z]
4. Discussion – Executive Director’s Evaluation Form [Supplement AA]
5. Information – State Championship Revenues and Expenses Report for 2008-09 [Supplement AB]
6. Information – C2C Schools Program Update [Supplement AC]
7. Information – Legal Update
G. RECOGNITION
H. REPORT OF THE PRESIDENT
1. Committee Assignments for 2009-2010
I. REPORT OF THE EXECUTIVE DIRECTOR
J. BOARD OF DIRECTORS’ COMMENTS/REQUESTS
K. ADJOURNMENT
New Board Member Orientation Following Adjournment of the Board of Directors Meeting
Upcoming Scheduled Meetings of the Board of Directors:
November 22-23, 2009
January 24-25, 2010
April 25-26, 2010
June 14-15, 2010