A. General Information
1. The Florida High School Athletic Association will promulgate rules and regulations concerning the release of information about FHSAA business and activities, the issuance of media credentials and broadcast rights for radio and television to FHSAA State Series contests, as well as general operating procedures for news media at FHSAA State Championship events. Print editors and broadcast directors should carefully review those policies and procedures applicable to their organization. Unless otherwise specified, these rules and regulations do not apply to regular season contests unless implemented by choice by the host school principal or contest manager.
(a) For regulations concerning media credentials to FHSAA State Series contests see the FHSAA Policy on Media Credentials.
(b) For regulations concerning broadcast rights to FHSAA State Series contests see the FHSAA Policy on Radio, TV Broadcasts.
B. Providing Information
1. The FHSAA, while not a government agency, subscribes to and abides by both the Open Records Law and Sunshine Law of the State of Florida . All FHSAA records, other than personnel records of a confidential nature and academic and disciplinary records of students, are available for public review. All meetings of the FHSAA are open to the public with the following exceptions:
(a) Those meetings of the Board of Directors and other FHSAA committees at which confidential matters pertaining to an employee of the Association are to be discussed will be closed to the public only during the period of discussion on the confidential matter;
(b) Hearings before the Sectional Appeals Committees relative to Undue Hardship Cases filed on behalf of a student-athlete by a member school during which matters of a private nature may be discussed will be closed to the public at the request of the student-athlete and/or the student-athlete’s parent(s) or guardian(s).
2. All requests to review FHSAA records and/or obtain copies of such records must be made in writing to the FHSAA Office. A nominal fee may be assessed for photocopies or facsimile transmissions of such records when requested. The FHSAA Office requires an appointment be made by an individual who wishes to physically review original copies of records on file in the FHSAA Office.
3. Members of the news media may be asked to notify the FHSAA Office in writing of their intention to attend a meeting of Board of Directors or other committees. Such a request is based on the FHSAA Staff’s need to prepare and have available for the news media in attendance an adequate number of photocopies of all documents to be distributed to members of the Board or committees during the meeting. Normally, the FHSAA Office will provide to the news media a form on which to submit the necessary written notification. Those news media who do not notify the FHSAA Office in writing of their intention to attend an FHSAA meeting may not be provided with photocopies of the documents distributed at the meeting.
4. Regularly throughout the calendar year, the FHSAA distributes via e-mail news releases and media advisories to the news media concerning any and/or every aspect of Association business and activities. All news releases and media advisories will be posted on the FHSAA web site the same day on which they are e-mailed.
5. All news media may request to be placed on the FHSAA mailing list at no charge to the news media. All news media on this mailing list will receive special media information that may not be available on the FHSAA web site on an occasional basis throughout the school year.
6. Any member of the news media may purchase FHSAA publications at a reasonable cost to be established by the FHSAA Office. Such publications include the FHSAA Handbook, FHSAA Sports Manuals (one in each sport), FHSAA Member School Directory, FHSAA Planning Calendar and FHSAA Officials Guidebook.
7. Tournament pairings for each level of each FHSAA State Series in all team sports will be posted on the FHSAA web site immediately after such pairings have been completed and verified by the FHSAA Office.
8. Telephone calls from the news media to the FHSAA Office, in general, will be directed to the Director of Communications. However, such calls may be diverted to the administrator in charge of a specific activity so that the news media will be provided with the best possible answer to its question(s).
C. Eligibility Decisions, Investigations of Alleged Violations of FHSAA Regulations and Legal Proceedings
1. The FHSAA will not comment about an eligibility situation until it has been resolved within the framework of the FHSAA Bylaws. At no time, however, will the FHSAA divulge personal details of the eligibility situation which might compromise the privacy of the minor student-athlete involved.
2. The principal of the member school involved or the person(s) involved may release information about an eligibility case as they see fit. Once the FHSAA has substantiated knowledge of its decision by all parties involved, it will then entertain questions and respond.
3. The FHSAA will not comment about any investigation into alleged violations of Association Bylaws, regulations or policies until such time as the investigation has been concluded and the FHSAA has substantiated knowledge of its decision by all parties involved. It will then entertain questions concerning the investigation and respond.
4. The FHSAA will not release by telephone, fax, mail or otherwise the names of student-athletes involved and/or implicated in any investigation into alleged violations of Association Bylaws, regulations or policies. Such information may be obtained from the principal of the member school involved or the person(s) involved.