Media Credential Policy for FHSAA State Series Events
The following media credential policy was established to provide a clear understanding of the procedures followed by the Florida High School Athletic Association in processing requests for media credentials to FHSAA Finals state championship events.
NOTE: The FHSAA Office does not issue credentials to state series preliminary events on the district and regional levels. State series event managers are encouraged (but not required) to provide complimentary admission and extend professional courtesies to representatives of news media organizations upon presentation of valid news media identification.
1. Requests for media credentials for each FHSAA Finals state championship event must be submitted online via the FHSAA media site by the deadline established for the event. The online form must be completed in its entirety. It is the responsibility of the individual to confirm that his or her request has been received. The request can only be made by an editor/manager of a news outlet or publication, or an owner/operator of an Internet site.
2. The issuance of all media credentials to FHSAA Finals events is at the sole discretion of the FHSAA staff. Sub- mission of a credential request does not guarantee a representative a media credential. All requests will be reviewed and must be approved by the FHSAA staff. The FHSAA staff will notify any individual whose request has been approved or denied. Having been issued a credential in previous years does NOT guarantee you will be approved for following years.
3. Only those representatives whose requests are submitted by the advertised deadline and are approved will be issued credentials. Late requests will not be guaranteed processing. Media representatives not approved for credentials in advance will not be issued credentials upon arrival at the site of the event. Credentials must be picked up at the media entrance to the event. Under no circumstance will credentials be mailed. Proper photo identification will be required of individuals when picking up credentials.
4. Credentials to an FHSAA Finals event will be issued on a space-available basis only to:
- Representatives of daily newspapers who are covering the event (limit of four (4));
- Television personnel who are directly involved in covering the event for a newscast production (limit of three (3));
- Broadcast crews of a radio station self-originating an approved play-by-play broadcast of the event (limit of three (3));
- Non-daily newspapers whose primary circulation area includes a school participating in the event (limit of two (1));
- 39.4.5 Non-originating radio stations providing on-air updates of the event (limit of one (1));
- 39.4.6 Student-based media of member schools participating in the event (limit of one (1)). This request must be made by the school’s athletic director using the online system;
- 126.96.36.199 If a school is unable to secure a credential for a student, an adult staff member of the school or an adult at an outside com- pany who has been hired by the school and had a background check performed may be issued a credential. This request must be made by the school’s athletic director using the online system (limit of one (1)).
- 39.4.7 Internet sites, specialty publications and out-of-state media subject to additional restrictions below (limit of one (1)). Requests for credentials beyond the categories listed above and/or above the specified number allowed must be accompanied by an explanation of the necessity for the additional credentials.
5. Requests from Internet sites must be submitted no later than two weeks in advance of the event to allow the FHSAA staff time to review the site and its content to determine credibility. Each request will be considered on a case-by-case basis according to the following guidelines:
- Internet sites must update news content regularly and have a demonstrated record of sustained coverage of high school sports.
- Internet sites must have a unique registered domain name ending in one of the recognized extensions (.com, .cc, .edu, .net, .org).
- Parallel Internet sites owned and operated by traditional media (i.e., newspapers, radio stations and television stations) may be issued credentials if the request is for the purpose of reporting unique content that only can be accomplished by receiving the credentials. In instances where space is limited, such credentials may be counted as part of the traditional media outlets’ allotment.
- Internet sites must furnish, upon request, certifiable traffic numbers from an established auditing firm (i.e. Nielsen), or from its service provider. Hit counters on pages will not fulfill these requirements. The following information may be requested: the average number of “unique viewers/visitors” to the site in the last 30, 60 and 90 days; the average number of “page views” by each visitor; and the name and telephone number of the auditing firm or service provider to discuss and ensure the accuracy of the numbers.
6. Requests from specialty publications (magazines and other periodicals) must be submitted no later than two weeks in advance of the event to allow the FHSAA staff time to review the publication and its content to determine credibility. Specialty publications must have a demonstrated record of sustained coverage of high school sports. Specialty publications must declare their coverage plans so that the FHSAA staff can determine the legitimacy of the request, if the content to be printed does not duplicate existing content already being provided, or if the content to be printed violates rights already granted by the FHSAA to another party.
7. Out-of-state media organizations must have a circulation area that includes the community of a participating school and must have covered that school throughout the regular season and state series. All other out-of state media organizations must explain the necessity for their coverage of the event.
8. Media representatives who receive credentials to an FHSAA Finals event must be on assignment for a specific media organization. Credential requests for freelance reporters, freelance photographers, correspondents or stringers must be submitted on their behalf by the media organization for which they are working.
9. The following organizations and/or individuals will not be granted credentials:
- Independent photographers not representing a publication, newspaper or school.
- Publications or Internet sites operated by recruiting services.
- Personal page Internet site publishers.
- Internet sites with content that is subscription-based or that require paid membership to view content.
- Internet sites intending to merely report information already available on the FHSAA web site.
- Specialty publications that provide only recruiting lists or lists of outstanding teams.
- Any publication or Internet site deemed to be in poor taste or incompatible with the mission of interscholastic athletics as determined by the FHSAA.
10. Credentials will not be issued to commercial photographers. Photographers wishing to cover an FHSAA Finals event must be on assignment from a recognized news organization and be using professional camera equipment. The FHSAA prohibits the sale of photographs from state series events, and will not credential any photographer whose photos will be used for any purpose other than news media coverage.
11. Credentials or complimentary tickets for spouses, friends, etc. of news media representatives will not be provided. Individuals who attend an event with a credentialed news media representative will be required to purchase a ticket.
12. Media credentials to an FHSAA Finals event are issued for the sole purpose of identifying and providing complimentary admission and special access to representatives who have a legitimate working function in connection with the event. Credentials are non-transferable and may be used only by those representatives to whom they are issued. Any media organization that wishes to change the name(s) of its credentialed representatives may do so in writing to the FHSAA staff prior to the event. Unauthorized use, sale or other transfer of a credential will subject the bearer to ejection from the event and the indefinite denial of credentials to future events.
13. Credentials, once issued, remain the property of the FHSAA and are subject to revocation and confiscation at the discretion of the FHSAA Commissioner and/or his/her designees. Grounds for revocation and confiscation of a credential include, but are not limited to, misuse, abuse and/or transfer of the credential to anyone other than to the person to whom the credential is issued. Any media outlet whose representative has a credential revoked for any reason is subject to being denied credentials to future FHSAA events.
14. Should any credentialed representative become verbally or physically confrontational or abusive for any reason, or refuse to cooperate or comply with the conditions of the credential or the established guidelines for conduct of news media representatives during the event, the FHSAA has the right to revoke and confiscate the credential and have the offending representative removed from the premises. In all such cases, the FHSAA will report the incident to the representative’s employer and will reserve the right to withhold approval of future requests for credentials by the representative as well as his or her employer.
15. Credential bearers and their employers assume all risks incurred to the performance by the bearers for their services and assume all risks incidental to FHSAA-related events whether occurring prior to, during or sequential to the actual playing of the contests.
16. Acceptance of a credential constitutes an agreement by the bearer and his or her organization to abide by the foregoing policy, as well as the following conditions:
|“Conditions Placed on Use of FHSAA Finals Media Credentials
This working credential is issued for the sole purpose of providing facility access to a representative of an accredited media organization recognized by the FHSAA who has a legitimate working function in connection with this FHSAA Finals event. It is non-transferable. Any unauthorized use of this credential subjects the bearer to ejection from the facility and/or his/her organization to forfeit future privileges. Issuance and use of this credential is subject to the following conditions:
1. This credential shall be used solely for news and editorial coverage (bona-fide news purposes) of this FHSAA Finals event.
2. Any use of news and editorial content or photographs/electronic images for entertainment and commercial purposes and not for bona-fide news purposes is strictly prohibited without prior written consent of the FHSAA. The selling of news and editorial content or photographs/electronic images is exclusive to the FHSAA and/or any other company so designated by the FHSAA.
3. The accredited media organization and bearer shall indemnify, defend and save harmless the FHSAA, its officers, agents, employees and each of its member schools, their officers, agents and employees, from and against any and all expenses, lawsuits, damages, costs and liabilities (including reasonable attorney fees and expenses) incurred by, arising from, or in connection with:
• the unauthorized use of news and editorial content or photographs/electronic images, whether such unauthorized use is by the bearer, the accredited media organization designating the bearer to use the credential on its behalf, or some third party to whom the bearer distributes news and editorial content or photographs/electronic images;
• any injuries resulting from acts or omissions by the bearer or some third party to whom the bearer directly or indirectly distributed news and editorial content or photographs/electronic images;
• any cameras, wires, cables, computers, telephones or any other equipment brought to the premises by the bearer, or
• the use of any news and editorial content or photographs/electronic images or any other matter other than coverage of this FHSAA Finals event.
NOTE: Should approval be granted to use news and editorial content or photographs/electronic images for entertainment or commercial use, the accredited media organization and/or bearer agrees to obtain all necessary licenses, consents or releases permitting the use of any party’s proprietary material, including, but not limited to, any party’s copyrights, trademarks, rights of publicity, rights of privacy or other proprietary or personal rights, however denominated, included in any photograph/electronic image taken or other material obtained in connection with the credential. The accredited media organization and/or bearer is solely responsible for determining which licenses, consents and releases shall be obtained.
4. Irrevocable permission is granted to the FHSAA and its assignees to utilize the bearer’s voice, image and likeness in connection with any broadcast, other recording or print reproduction of the event without compensation.
5. Bearer assumes all risk and danger incidental to this FHSAA Finals event, whether occurring prior to, during or sequential to the event, and releases the FHSAA and all agents thereof from any and all liabilities resulting from such cases.
6. This credential is the property of the FHSAA and may be revoked at any time at the sole discretion of the FHSAA and will automatically terminate if any term hereof is breached. In cases deemed unique by the FHSAA, these policies and any other FHSAA media policies may be amended. The accredited media organization and/or bearer that breaches the conditions of use of this credential is subject to legal liability as well as all costs incurred in enforcing the terms of these conditions including but not limited to reasonable attorney fees.
7. Acceptance of this credential constitutes agreement by the bearer and his or her organization to abide by the foregoing conditions, other FHSAA media policies, as well as guidelines established for the conduct of media representatives at this FHSAA Finals event. Thank you for your cooperation.”