AT11 Form - Media Rights Agreement

Broadcast Policy

A. Regular Season

1. Radio broadcast, telecast, cablecast and internet broadcast rights for regular season contests in all sports are held by the home/host school. The FHSAA cannot grant radio broadcast, telecast, cablecast or internet broadcast rights to regular season contests. Outlets wishing to broadcast, telecast, cablecast or webcast a regular season contest should contact the principal of the home/host school to secure rights and make arrangements.

(a) The terms “radio station(s)”, “over-the-air television station(s)”, “cable TV system(s)”, “independent producer(s)” and “internet providers” are applicable and appropriate any place in this policy where the term “outlet(s)” is used unless one or more of the terms is specifically used.

(b) The term “telecast(s)”, “cablecast(s)” and “internet broadcast(s)” or “webcast(s)” is applicable and appropriate any place in this policy where the term “broadcast(s)” is used unless the two are specifically differentiated.

2. An outlet that broadcasts a regular season contest shall agree to hold the FHSAA and its member schools harmless because of any injury to person or property on the premises. The outlet shall further agree to assume all responsibility for any damages which are a direct result of the activities of the broadcast. The outlet shall also agree to defend all claims made against the FHSAA or its member schools for damages occasioned by the outlet of whatever nature.

B. State Series

1. Rights Held by FHSAA. An outlet wishing to broadcast a contest in the FHSAA State Series must request and be granted rights by the FHSAA prior to originating or accepting feed of such a broadcast and make payment to the FHSAA Office of the appropriate rights fee. Such rights are not exclusive.

2. Delaying a Contest is Prohibited. There can be no delay in the start of a contest to accommodate a live or tape-delay radio broadcast or a tape-delay telecast of an FHSAA State Series contest; neither can there be any radio or television timeouts, or any exten- sion of halftime. Provisions for live telecasts, when permitted, are found in 40.2.2.1 below.

3. Exception for Live Telecasts. Live telecasts of football and basketball games, when permitted, may operate under the following guidelines upon approval of the Executive Director:

     (a) The intermission between the first and second quarters, the third and fourth quarters, and overtime periods will be extended from 60 seconds to 90 seconds;

     (b) The outlet will be granted one 90-second television timeout during each quarter. This timeout will be granted at the dead ball following the change of possession which occurs nearest to the midpoint of the quarter. This television timeout will be granted regardless of whether one of the two participating teams has called a charged timeout close to the midpoint of the quarter. Addi- tionally, this television timeout will not preclude either one of the two participating teams from calling a charged timeout near the midpoint of the quarter; and

     (c) All charged timeouts called by either team will be a full 60 seconds in duration.

     (d) It will be the responsibility of the referee to see that these guidelines for television timeouts are strictly adhered to.

4. FHSAA Approval of Broadcast.  FHSAA approval of broadcasts of FHSAA State Series contests is final. Host schools or contest managers will be required to permit all broadcasts approved by the FHSAA, and admit to the facility without charge personnel originating these broadcasts upon presentation of the proper documentation.

5. Seating and Equipment Setup.  The outlet must make all arrangements for seating and equipment setup with the host school principal or contest manager. The outlet must assume all expenses in connection with the broadcast, and must provide all equipment necessary for the broadcast. This includes arranging for broadcast lines with the appropriate telephone company.

6. Seating Policies. Personnel originating approved broadcasts who are to be admitted to the facility without charge must not exceed four (4) persons. The host school principal or contest manager must make every effort to provide these personnel with seating which provides them with an unobstructed view of the playing area.

7. Limited Seating Areas. In facilities where seating is limited in the press box or broadcast booth, the host school principal or contest manager should provide seating to the one (1) primary outlet covering each participating school. Thereafter, seating in the press box or broadcast booth should be provided on a first-come, first-served basis. An outlet must understand that it may be necessary for it to set up operations in the spectator seating area at facilities with limited space in the press box or broadcast booth. The primary outlet for a participating school is considered to be the outlet which has broadcast the greatest number of regular season contests and/or FHSAA State Series contests in which the school has participated.

8. Camera Positioning. The host school principal, contest manager and/or the officials assigned to work the contest will have the authority to require the repositioning of television cameras and videographers if they believe their placement may threaten the safety of the participants or interfere with the conduct of the competition.

9. Failure to Comply. The outlet must abide by each and all terms and conditions of this policy. The host school principal or event manager will have the authority to act on the behalf of the Florida High School Athletic Association in enforcing this policy during all FHSAA State Series contests at his/her facility.

10. Unauthorized Broadcast. A host school principal or contest manager who permits the broadcast of an FHSAA State Series contest that has not been approved by the FHSAA will subject his/her school, organization or facility to a monetary penalty to include payment of the appropriate rights fees and, for member schools, a financial assessment in the amount of $50 per game broadcast.

11. Liability Waiver. An outlet which broadcasts an FHSAA State Series contest must agree to hold the FHSAA and its member schools harmless because of any injury to person or property on the premises. The outlet must further agree to assume all responsibility for any damages which are a direct result of the activities of the broadcast. The outlet must also agree to defend all claims made against the FHSAA or its member schools for damages occasioned by the outlet of whatever nature.

C. Obtaining Broadcast Rights

Upon approval of an outlet’s broadcast application, the FHSAA will fax and/or e-mail to the outlet the approved application form signed by the Executive Director or his/her designee which grants the outlet permission to broadcast the contest. The approved application form will also be faxed and/or e-mailed to the host school principal or contest manager. An outlet’s broadcast crew should have a copy of the broadcast approval in its possession to ensure admission to the facility.

D. Payment of Rights Fees

1. An outlet granted broadcast rights to an FHSAA State Series contest must pay rights fees as follows:

  • (a) Live or tape-delay radio broadcast – $50.00 (per event/contest at the district and regional levels)
  • (b) Live or tape-delay radio broadcast – $100.00 (per event/contest at the state finals tournament level for recognized sports)
  • (c) Live or tape-delay radio broadcast – $200.00 (per contest at the state finals tournament level for sanctioned sports other than football)
  • (d) Live or tape-delay radio broadcast – $200.00 (per state semifinal football game)
  • (e) Live or tape-delay radio broadcast – $300.00 (per state final football game)
  • (f) Live or tape-delay video webcast – $500.00 (per football game for district tiebreaker and regional levels)
  • (g) Live or tape-delay video webcast – $250.00 (per basketball game at the district tournament and regional levels)
  • (h) Live or tape-delay video webcast – $150.00 (per event/contest at district and regional levels for all sports besides football and basketball)
  • (i) Live or tape-delay telecast – to be determined by Executive Director. An outlet must pay all rights fees to the FHSAA. Payment of rights fees must be by company check made payable to the FHSAA. Payment of rights fees must be received in the FHSAA Office not later than 30 calendar days following the event broadcast.

2. A $30.00 returned check fee will be assessed to any outlet whose payment of rights fees is returned due to insufficient funds. Additionally, such outlet will be denied broadcast rights to future FHSAA State Series contests until such time as payment of rights fees and any other fees assessed by the FHSAA is made to the satisfaction of the FHSAA.

3. An outlet must pay all costs of collection to include reasonable attorney’s fees if it becomes necessary for the FHSAA or the host school principal or contest manager to place the account for collection and bills incurred. Venue of any such civil action relative to the collection of rights fees shall lie in Alachua County, Florida, or in the county of Florida wherein the host school or facility is located.

 

E. Commercials and Sponsors

1. An outlet must submit the names of all sponsors on the Broadcast Application Form, and must be able to produce in writing upon request of the FHSAA any and all commercials used during the broadcast.

2. The FHSAA reserves the right to reject any and all applications for broadcast rights, whether sponsored or unsponsored. The FHSAA reserves the right to approve or reject the product or service which desires to sponsor the broadcast.

3. Advertisements for the following are prohibited:

  • a) Promotions for the possession, use or sale of alcoholic beverages, tobacco products, harmful drugs, firearms and contraceptives;
  • b) Bars, taverns and cocktail lounges or other establishments that serve alcoholic beverages;
  • c) Exotic dance clubs;
  • d) Political issues;
  • e) 900 call-ins for personal services, betting services, scouting services or other 900 call-ins which are in poor taste or are incompatible with the educational dignity and propriety of the FHSAA State Series or the Florida High School Athletic Association;
  • f) Parimutuels, excluding the Florida Lottery; and
  • g) Any other business, product, service or ideal that is incompatible with the educational dignity and propriety of the FHSAA State Series, the Florida High School Athletic Association and its member schools.

4. Combination businesses such as drug stores, grocery stores, department stores, hardware stores, hotels and restaurants which dispense alcoholic beverages, tobacco products, harmful drugs, firearms and contraceptives may be acceptable as sponsors provided no part of the advertising messages for these establishments refer to the dispensing of such products; or to a bar, tavern, cocktail lounge or other facility dispensing such products.

5. While advertisements for political issues are prohibited by this policy, political candidates may be acceptable as sponsors provided no part of their political advertisements raise controversial political issues.

6. Advertisements of the type prohibited in Item E-3(a-g) above are prohibited from use at any time during the broadcast from the time the pregame show begins until the completion of the postgame show. Advertisements of this type are prohibited from use in pregame and/or postgame shows whether such pregame or postgame shows originate from the site of the contest or from the studio of the originating outlet. At no time during the broadcast may a listing of broadcast sponsors be read which includes the name of such business, product or service listed in Item E-3(a-g) above and referred to in this note.

7. Sponsorship of a broadcast does not provide for display of sponsor banner(s) and/or other promotional items and such display is prohibited. Originating outlet name identification banners, however, are permitted.

8. Commercial announcements may not occupy time when actual competition is taking place. An outlet must, as near as possible, limit its commercial announcements to timeouts and other times when the contest is not in progress.

9. Outlets may not use or allow to be used during a broadcast, both live and tape-delay, any commercial announcement that implies a sponsorship of any FHSAA State Series contest without the expressed written consent of the FHSAA.

Example: Language may be used which indicates that contest coverage “is brought to you by ________,” “is sponsored by ________,” or “_________ is a sponsor” of this tournament coverage.

Outlets may not allow advertisers to claim that they are sponsors of FHSAA State Series contests.

10. The FHSAA will exercise immediately its responsibility to cancel all broadcast rights for the particular contest and subsequent contests of any outlet found to have violated the provisions of this section of the policy. The host school principal or contest manager will have the authority to act on behalf of the FHSAA in enforcing the provisions of this section of the policy.

F. News Film Crews

1. A film crew not to exceed three persons from an over-the-air television station or cable TV system will be allowed access, without charge, to an FHSAA State Series contest to shoot news film clips for use as part of the outlet’s regular news telecast or other special news programs. The outlet may not air a total of more than three (3) minutes of such footage. Any use of such footage must include visual credit to FHSAA.

2. The outlet must not sell, loan or give away any part of the footage shot and must use it only for the purpose set forth above unless permission for its use otherwise is granted in writing by the FHSAA.

G. Credentials

1. The FHSAA will not issue credentials to FHSAA State Series contests below the state championship level. Authorized working personnel employed by an outlet which has been approved to broadcast an FHSAA State Series contest must be admitted to the facility without charge upon presentation of proper identification and payment of appropriate rights fees to the host school principal or contest manager.

2. Application must be made to the FHSAA for credentials to certain FHSAA State Series contests on the state championship level. Please refer to the FHSAA Media Credential Policy for regulations governing state championship contest credentials.